JOB DESCRIPTION: Performs routine and complex accounting activities requiring knowledge of systems, independent judgment, and ability to respond accordingly. Oversees activity on various accounts. Analyzes past and current data and prepares expense projections and operational forecasts. Designs and generates routine ad hoc reports and graphs. Conceptualizes projects and follows through. May provide direction to less experienced staff concerning accounting issues.
Generates, reviews, and processes purchase orders and invoices for payment, accepts payments and collects past due balances on customer accounts. Resolves discrepancies, maintains appropriate documentation, and responds to inquiries regarding invoice and payment status. Sets up payment schedules for accounts payable, maintains record of monies paid and owed, transfers and posts funds to proper accounts or between various accounts, reconciles bank accounts and statements, and verifies and processes deposits. Writes receipts for payments received and routes to proper sources. Assists in preparing and monitoring departmental budgets; posts expenditures to the proper accounts and verifies and projects availability of budgeted funds. Reviews and analyzes cash flow of in-house cash receipts, makes inter- and intra-departmental charges and transfers as necessary. May monitor and reconcile petty cash accounts and prepare petty cash checks for appropriate signatures. Reviews expense, travel and reimbursement requests for conformance to established guidelines, and contacts departments for clarification and resolution of questionable expenditures. May obtain proposals and/or bids for major purchases, procurements, and contracts. Maintains service contracts. May prepare and maintain staff and faculty payroll time records and submit to Payroll Department for processing. May maintain and process Human Resources paperwork as necessary. Works with Payroll to process special payments to employees.
Assimilates, prepares, and coordinates data entry and analysis of financial, statistical, and balanced data into computer verifying and correcting erroneous entries, and preparing audit reports. Interprets applicable regulations and establishes filing and auditing procedures to maintain compliance. Sets up files and files correspondence. Maintains activity logs and records. Prepares and distributes daily, monthly, and annual reports in compliance with departmental and regulatory guidelines. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A bachelor's degree in accounting or finance and three years of professional accounting experience (healthcare preferred) or bachelor's degree in a related field and 4 years related experience.
PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.