Be inspired.  Be rewarded. Belong. At Emory Healthcare. 

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day 1 

• Student Loan Repayment Assistance & Reimbursement Programs 

• Family-focused benefits  

• Wellness incentives 

• Ongoing mentorship, development, and leadership programs  

• And more

JOB DESCRIPTION: Coordinates administrative functions within facilities management, safety management, building security, environmental services, and maintenance. Sets up, organizes, and maintains various departmental files according to established procedures. Retrieves appropriate information upon request for internal and external use. Acts as primary contact for document
confidentiality. Answers unit/department telephones and greets visitors according to departmental procedure as back-up to clerical staff; screens calls and takes messages or refers caller to appropriate staff member. Greets visitors in a courteous manner, establishes needs and refers to appropriate staff. Arranges and schedules appointments, meetings, and/or special events; prepares daily schedules. Types correspondence, reports and/or manuscripts. Receives and distributes packages for the clinic. Completes and processes work orders. Supervises clinic couriers. Supervises the completion of
maintenance, environmental services and project management work orders.

Responsible for Contract Services for the Clinic including animal control, signage and waste management. Communicates with Sub-contractors. Assists Facilities Director with Clinic construction/maintenance projects.

Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies.

Codes incoming invoices for payment; forwards to Director for signature; sends to Accounts Payable for payment. Acts as primary contact for vendors concerning Fire Safety/Alarm Controls. Works with FIMS.

Consults with departments and suggests ways to improve facility management services. Reviews and updates specifications which will meet the customer's needs. Works as a liaison between departments during major moves/construction. Acts as primary contact for issues relating to Environmental Services. Maintains audio visual equipment for all conference rooms. Assists Facilities Director with Safety Accreditation; able to work with safety representatives from various sections and locations.



MINIMUM QUALIFICATIONS: A high school diploma. Five years of related work experience which includes two years of property/building support management experience. Administrative experience with a background in Facilities Management or related field preferred. Previous experience with various person computer software applications including word processing; spreadsheets and database management.



PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.



ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

 

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at careers@emoryhealthcare.org. Please note that one week's advance notice is preferred.