Be inspired. Be rewarded. Belong. At Emory Healthcare. 

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day 1 
• Student Loan Repayment Assistance & Reimbursement Programs 
• Family-focused benefits  
• Wellness incentives 
• Ongoing mentorship, development, and leadership programs  
• And more 

The Events and Planning Specialist is responsible for planning and executing a wide range of recruitment events including conferences, job fairs, open houses, seminars, corporate meetings, social events, and more across Emory Healthcare. Coordinates all logistical and operational aspects of events, such as venue selection, catering, décor, entertainment, transportation, and AV requirements. Develops and manages event budgets, ensuring all expenditures remain within the allocated budget. May be responsible for sourcing and negotiating with vendors and suppliers to ensure the best pricing and terms for services.

Event Planning & Coordination:

• Lead and coordinate the planning and execution of in-person and virtual hiring events, including job fairs, recruiting events, webinars, and other recruitment marketing initiatives.
• Collaborate with internal stakeholders (HR, hiring managers, marketing teams) to design and develop events that meet the talent needs of Emory Healthcare.
• Manage event logistics, including venue selection, registration, event set-up, staffing, and post-event follow-up.

Candidate Engagement & Experience:

• Ensure a positive, seamless, and professional experience for all event attendees (internal and external candidates).
• Assist candidates during events by answering questions, providing information about the organization, and guiding them through the interview or recruitment process.
• Follow up with candidates post-event to ensure next steps are clear and support them through the interview and hiring process.

Collaboration & Communication:

• Work closely with the Talent Acquisition team to align recruitment strategies with hiring needs and ensure event goals are met.
• Communicate event details and expectations to internal stakeholders and participants to ensure successful event outcomes.
• Develop and maintain strong relationships with external recruitment partners, vendors, and community organizations to ensure broad event promotion.
• Research recruitment opportunities that align with the recruitment needs of Emory Healthcare

Marketing & Promotion:

• Assist in creating and distributing event materials (digital, print, social media) to attract attendees.
• Leverage Emory Healthcare’s online platforms (social media, job boards, etc.) to promote upcoming events and drive attendance.

Data Tracking & Reporting:

• Track event performance and attendance, collecting feedback from candidates and internal stakeholders to assess the success of each event.
• Provide regular reports and updates to the Talent Acquisition team on event outcomes, trends, and areas for improvement.

Budget Management:

• Assist in managing the event budget, ensuring cost-effectiveness and adherence to allocated spending.

Continuous Improvement:

• Stay current with trends in talent acquisition events and recruitment marketing best practices, continuously proposing new ideas to improve event effectiveness and candidate engagement.

MINIMUM QUALIFICATIONS:

• Bachelors degree in Hospitality Management, Event Planning, Marketing, or related field preferred.
• Proven experience (2 years) in event planning and management desired.
• Strong organizational and project management skills, with keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to build relationships with vendors, clients, and team members.
• Ability to work effectively under pressure and meet tight deadlines.
• Creative thinking and problem-solving skills.
• Flexibility to work evenings, weekends, and travel throughout all Emory locations as needed for events.
  
  
  

Supporting a diverse, equitable and inclusive culture.  Emory Healthcare (EHC) is dedicated to providing equal opportunities and access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression and/or veteran's status. EHC does not discriminate on the basis of any factor stated above or prohibited under applicable law. EHC respects, values, and celebrates the unique perspectives and backgrounds of all individuals. EHC aspires to create an environment of collaboration and true belonging for all our patients and team members.  Emory Healthcare (EHC) is committed to achieving a diverse workforce through equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. 

ACCOMMODATIONS: EHC will provide reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Office of Diversity, Equity, and Inclusion.”  

PHYSICAL REQUIREMENTS: (Medium-Heavy) 36-75 lbs., 0-33% of the work day (occasionally); 20-35 lbs., 34-66% of the workday; (frequently); 10-20 lbs., 67-100% of the workday (constantly); Lifting 75 lbs. max; Carrying of objects up to 35 lbs.; Occasional to frequent standing & walking; Occasional sitting; Close eye work (computers, typing, reading, writing); Physical demands may vary depending on assigned work area and work tasks. 
 
ENVIRONMENTAL FACTORS: Factors affecting environmental conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure; Bio-hazardous waste Chemicals/gases/fumes/vapors; Communicable diseases; Electrical shock; Floor Surfaces; Hot/Cold Temperatures; Indoor/Outdoor conditions; Latex; Lighting; Patient care/handling injuries; Radiation; Shift work; Travel may be required; Use of personal protective equipment, including respirators; environmental conditions may vary depending on assigned work area and work tasks.